Terms & Conditions of Business

Thank you for entrusting the care and attention of your pet to Lakeside Veterinary Clinic Ltd. This document details our practice terms and conditions. Some aspects may not be relevant to you and we request that you ask for further clarification or explanation if required.

Registration

It is essential for us to maintain accurate records of our clients and patients. In order to do this we will periodically ask you to confirm the details we hold. If your details change, please inform us so we may ensure our database is as up to date as possible.

Email

From time to time we would like to inform you of current promotions and your pet’s vaccination reminders. This will be sent to the email address you provide us. If you do not wish to receive these mailings please send us an email stating that you wish to be removed from the mailing list.

Fees

All fees, diets and drugs charges are subject to VAT at the current rate. Fee levels are determined by the time spent on a case and according to the drugs, materials, consumables and diets used.

Methods of payment

Itemized bills will be provided with every transaction. Accounts are due for settlement at the end of the consultation, the discharge of your pet or upon collection of drugs/diets. You may settle your account using: Cash; Credit/Debit Card; MasterCard, VISA, Delta, BACS or via our online shop.

Estimates of treatment costs

We will happily provide a written estimate as to the probable costs of a course of treatment. Please bear in mind that any estimate given can only be approximate – often a pet’s illness will not follow a conventional course. We will provide the details of the price of any medicine stocked or sold on request. There is a sign in the reception area detailing the 10 most commonly prescribed medicines.

Settlement terms

Should an account not be settled within 7 days, a reminder will be sent. After due notice to you, the client, overdue accounts will be subject to our debt collection procedure and further charges may be levied in respect of costs incurred in collecting the debt: such as court fees, correspondence, court attendance, credit charges, phone calls, etc. Any cheque returned by our bank as unpaid, any card payment not honored, and cash tendered found to be counterfeit will result in the original account being returned to the original sum with further charges added in respect of bank charges and administrative costs.

Inability to pay

If for any reason you are unable to settle your account as specified, we ask you to discuss the matter as soon as possible with a senior member of staff.

Pet Health Club

Your Payment Plan is administered by

THE ANIMAL HEALTHCARE COMPANY LTD,

Denplan Court, Victoria Road, Winchester

SO23 7RG

General Plan Notes & Conditions

1. The cost, content and delivery of the goods and/or services paid for
by this Plan is agreed between you and your Supplier.

2. Your Plan only remains in force if you pay your monthly instalments,
without default.

3. If you need to change any collection dates, contact us THREE
working days prior to the due date. We will not charge for this
amendment. However, you will be charged an administration charge of
£10 if any of your direct debit instalments are returned to us unpaid.

4. If your Supplier instructs us to change the monthly fee we will write
to you not less than 21 days prior to your normal collection date
confirming the new monthly fee.

5. You MUST be over 18 years of age.

6. The Plan is not transferable.

7. There is no insured benefit. THIS IS NOT AN INSURANCE POLICY.

Cancellation

This Plan may be cancelled at any time at your written request. Upon
cancellation, you will be liable to settle the difference between the total
cost of the goods and/or services received by you less the total
amount collected by us.

Any outstanding balances MUST be paid
within 10 days upon our request.

The Plan may also be cancelled at any time at the written request of
your Supplier or by us.

Complaints Procedure
Should you have any cause for complaint on any aspect of the
administration of your direct debit, you should contact:-

The Managing Director
Animal Healthcare Company Ltd
Denplan Court
Victoria Road

Winchester

SO23 7RG

TEL: 0800 587 0068

Email
info@animal-healthcare.co.uk

Pet health insurance

Lakeside Veterinary Clinic Ltd strongly supports the principle of insuring your pet against unexpected illness or accidents. Please ask for details about insurance from any member of staff. Please be aware that it is your responsibility to settle our account and then reclaim fees from your insurance company. It is sometimes possible for us to accept direct claims from selected insurance companies under the specific terms of our Standard Procedure for direct claims, available on request.

Consent

Written signed consent for procedures is required in all cases of admission to the hospital and any alterations will be agreed prior to action being taken. Consent is also required for the use of medications in species for which they were not licensed e.g. rabbits, rodents and exotic species. In this case a consent form will be provided to allow this to be done without asking for specific permission in each and every separate case. This is required as the majority of veterinary drugs are not licensed for use in small mammals, reptiles, birds, fish, amphibians and invertebrates. We must then use drugs which have a proven activity and efficiency despite this lack of license.

Prescriptions

Under DTI regulations you may request written prescriptions for your pet’s medications and these will be issued subject to a fee. However, you will be responsible for sourcing these medications from a suitable supplier and should bear in mind that delay in the start of treatment may not be in the best interests of the welfare of your pet.
Veterinary prescriptions are not covered by NHS charges and you will have to pay any supplier separately for these drugs, which costs will be at their market rate. In circumstances where it is essential to begin treatment immediately then written prescriptions will not be offered. This is most likely to be in the case of injectable medications where a delay would be unacceptable. Written prescriptions will not be issued for similar drugs used in anaesthesia or emergency situations.

Complaints and standards

We hope you never have recourse to complain about the standards of service received from Lakeside Veterinary Clinic Ltd. However if you feel that there is something to complain about please make a written complaint addressed to one of the company Directors.

Clinical records

Your pet’s clinical records, including radiographs, ultrasound scan records and laboratory test reports remain the property of Lakeside Veterinary Clinic and will be kept under the terms of the Data Protection Act (1998). You are entitled to see the records on request and if necessary an appropriate appointment to view them will be made. Your pet’s records will be sent to another veterinary surgeon on request from them. If you require a copy for your personal use, a charge may be made at the rate for administrative work.

Ownership of radiographs and similar records

The care given to your pet may involve making some specific investigations, for example taking radiographs or performing ultrasound scans. Even though we make a charge for carrying out these examinations and interpreting their results, ownership of the resulting record, (for example a radiograph) remains with the practice.

Return of unused drugs

We are happy to accept unused medications back into the practice for disposal only. However as drugs which have left the premises are no longer fit for resale, no refund can be given. Drugs purchased from any other supplier will not be accepted for disposal.

Repeat examinations

It is necessary both for the welfare of your pet and to meet legal obligations, for this practice to re-examine animals receiving long term medications. The standard interval for medication checks is 3 months; this initially may be less but at no time will be longer than 6 months except in the case of routine flea and worm treatment, which will be 12 months. The prevailing examination fee will be charged for that consultation.


No addition or variation of these conditions will bind the practice unless it is specifically agreed in writing and signed by one the directors. No agent or person employed by, or under contract with, the practice has the authority to alter or vary these conditions in any way.

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